Job Announcements

Image Processing Assistant Part-Time (part-time/grant-funded: 6 months)

The Massachusetts Historical Society seeks an Image Processing Assistant to join the Collections Services department. This is a part-time (17.5 hours per week) temporary, six-month grant-funded position.

The Imaging Processing Assistant will create digital components for digital projects and web presentations for a project to digitize collections representing marginalized communities. The work contributes to the Society’s mission to make its archival and library collections discoverable and useable by a wide web-based audience. This position is very production-oriented and will require the successful candidate to be comfortable with repetitive tasks. The Imaging Processing Assistant will be a member of the digital team and report to the Senior Archivist for Digital Initiatives.

Schedule and logistics: The position will be available in mid-April 2021 and will end in mid-October 2021. The position will start as a remote position and after several weeks will likely require a combination of onsite and remote work. MHS staff members have access to the building on a rotating basis and everyone entering the workplace must abide by protocols established because of the current public health crisis.


· Prepares digital components (digital images, associated metadata) using an image editor, an XML editor, a web content management system and other in-house web tools and delivery systems.

· Creates master digital images of items from the Society’s collections

· Creates derivative digital images from master images of originals and microfilm

· Creates item metadata and content descriptions

· Contributes to the creation and dissemination of digitized content through web presentations

· Follows existing documentation and guidelines regarding digital imaging and metadata creation

· Participates in digital project team meetings and offers input about current production issues


· Bachelor’s degree in relevant area and current enrollment in Master’s degree in library science, archives or history program

· Demonstrated experience with image editors (e.g. Photoshop, Bridge) and scanning procedures

· Familiarity with primary sources and an interest in history

· Ability to work on repetitive tasks

· Strong attention to detail and ability to follow specific guidelines and instructions

· Ability to work independently and in a team environment

Preferred qualifications

· Some experience with XML, EAD, XSLT, METS and/or MODS

· Experience with descriptive cataloging standards

· Firsthand digital imaging experience (including materials handling procedures for primary sources) in a rare books or manuscripts repository

· Experience working with content management systems

Application procedures: Please email cover letter, résumé, and names of three references to Nancy Heywood, Senior Archivist for Digital Initiatives,



Gift Processing Manager


The Gift Processing Manager (GPM) is an integral member of the Development Department, with ownership of the core operations for the full life cycle of the gift, including constituent data entry, gift processing, acknowledgment development, financial reporting and donor database hygiene.


This position reports directly to the Associate Director of Development.


The GPM is responsible for the complete gift life cycle operation using the Blackbaud Altru donor database. Comprehensive professional training in all relevant Altru modules will be provided.

The GPM will act as the Development liaison to the Finance Department, providing them with timely gift reports and participating in regular audit reconciliation.

The GPM will process approximately 2,500 gifts and membership dues payments annually, create and process the corresponding acknowledgments, and maintain donor records for a growing constituency.

As a critical member of the fundraising team, the GPM might attend periodic committee meetings and help staff occasional evening or weekend Development events.



  • § Conducts gift processing via all sources such as stock transfers, EFT, donor advised funds, checks, credit cards, planned gifts, etc.
  • § Ensures that all donors are properly stewarded with timely acknowledgments and informative communications about their gifts
  • § Audits acknowledgement templates on an annual basis and suggests updates
  • § Provides Development Department with revenue reports as needed, including the weekly All-Giving report
  • § Files all digital gift documentation, as well as specialty documentation for major gifts
  • § Provides the Finance department with batch reports, gift documentation, and giving reports
  • § Works with the Finance department to ensure that gifts are booked in accordance with donor intent and appropriate accounting codes
  • § Reconciles gift reports with Finance on a monthly basis
  • § Helps maintain data hygiene by performing routine utility functions, making recommendations for best practices, and updating constituent data points


  • § Bachelor’s Degree
  • § Minimum of 5 years of relevant Development experience
  • § Proficiency in Blackbaud Altru or comparable fundraising software
  • § Advanced facility with Excel, including pivot tables
  • § Proficiency in Microsoft Office, Google Suite, and Adobe Acrobat
  • § Experience processing contributions ranging in size from three to seven-figure gifts for both annual fund and restricted purposes
  • § Experience processing planned gifts
  • § Experience creating custom queries and exporting custom reports
  • § Ability to prioritize competing tasks and create an organized system for pivoting between them
  • § Ability to be extremely detail-oriented and accurate with the interpretation and entry of data
  • § Ability to work collaboratively inside an organization and with external constituencies, such as donors and their financial representatives
  • § Ability to communicate clearly and effectively both verbally and in writing
  • § Ability to exercise good judgement, confidentiality, and discretion
  • § Alignment with, interest in, and respect for the Society’s mission
  • § A collegial attitude, adaptability, dependability, and strong team work ethic

TO APPLY: Please email a cover letter and resume under the subject line “Gift Processing Manager” to No phone calls please.

The Society is an equal opportunity employer.

We aim to be a diverse workforce that is representative, at all job levels, of the citizens we serve. Candidates of all backgrounds are welcomed and encouraged to apply. We are committed to creating a work place free from harassment and discrimination on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, military or veteran status, or any other category protected by law (also known as membership in a "protected class"). We offer a competitive benefits package and salary commensurate with experience.

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