Job Announcements

Staff Accountant (Part-time)

Purpose: The Staff Accountant is responsible for supporting the Society’s day-to-day business operations in an efficient and cost-effective manner. The tasks include varied accounting responsibilities, as well as human resources and purchasing duties.

Reporting Relationships: This position reports to the Manager of Accounting and Human Resources and the Chief Financial Officer.

Scope: Payroll and benefits of $3.5M. Total of 50 MHS employees.

 Major Responsibilities:

 

  • Assists the Manager of Accounting and Human Resources with day-to-day accounting and general ledger functions, including bank deposits, credit card processing, and accounts payable*
  • Assists the Manager of Accounting and Human Resources with account reconciliations and preparing audit workpapers
  • Assist with preparing quarterly financial reports for grants, (Federal, State and private foundation), including maintaining supporting records.*
  • Assists the Chief Financial Officer with audit preparation, including interacting with auditors while on site*
  • Manages purchasing function including contracts*
  • Provides support with office records management*
  • Additional tasks as assigned

 

 * Essential functions

Key Contacts

  •  External - Banks, vendors, and benefits and insurance brokers.
  •  Internal – All department managers, Executive Assistant to the President.

Education: Bachelor’s degree, with some courses in accounting.

Experience

  • 1-2 years’ experience in an office environment.
  • Experience with and knowledge of data processing.
  • Experience working in a nonprofit organization a plus

Skills

  • Strong planning and organization skills with ability to prioritize and multi-task
  • Excellent listening skills and the ability to empathize
  • Excellent oral and written communications skills
  • Strong analytical and problem solving skills
  • Detail oriented with ability to understand the “big picture” and act within that context
  • Flexibility with time and people
  • Ability to work independently
  • Available for evening events and occasional weekend programs.
  • Proficiency with Microsoft Office Suite

Travel: Minimal

Application Procedures: Please send a résumé and brief cover letter to: thamond@masshist.org AND wtsoules@masshist.org

Compensation: Commensurate with experience

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

 

Maintenance Helper/Custodian

Purpose

The Maintenance Helper/Custodian assists the operations staff in maintaining and protecting the building and its contents and helps to assure the safety of all staff members and visitors.

Reporting Relationships

The Maintenance Helper/Custodian reports to the Operations Manager

Major Responsibilities

 

  • Empties waste and recycling receptacles
  • Mops floors
  • Cleans bathrooms
  • Performs minor repairs (painting, spackling, etc.)
  • Maintains the landscaping (watering, mowing, weeding, and trimming)
  • Helps to move display cases, furniture, artifacts, and other objects around the building
  • Opens and closes the building – operates security system.
  • Prepares for events in the building (setting up chairs, display cases, tables, etc.)
  • Oversees events in building (seminars, receptions, lectures, lunches, etc.)
  • Sets up and cleans up before and after lunches and other events
  • Washes windows
  • Dust and vacuum
  • Oversees maintenance workers in the building
  • Responds to maintenance requests
  • Shovels snow
  • Helps to maintain security in the building
  • Assist with evacuation drills
  • Assist Operation Manager with maintenance and daily activities

 

Education

High School diploma or equivalent required

Preferred Experience

Maintenance/custodial experience in a Museum or library environment

Skills

 

  • Excellent listening skills
  • Good communication skills
  • Able to work flexible schedule
  • Able to perform minor repairs
  • Must be able to lift a minimum of 50 lbs.

 

 

MHS will conduct a pre-employment reference check and a background investigation for the final candidate(s) applying for this position.

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

 

Contact

Email resume to Dan Sweeney dsweeney@masshist.org


The Society is an equal opportunity employer.

We are proud of the Society’s policy to administer all human resources actions and policies without regard to race, color, religion, sex, national origin, ancestry, age, physical or mental disability, sexual orientation, veteran status, military service or application for military service, pregnancy, gender identity and genetic information or membership in any other category protected under the law. All of the Society’s employment decisions and personnel actions, including, without limitation, recruiting, hiring, placement, promotion, compensation, benefits, transfer, termination, layoffs, and training, are and will continue to be administered in accordance with and to further the principle of equal employment opportunity. Employment decisions are made based on merit, qualifications, and skill.